Legal

Privacy Policy

Last updated 7 October 2026

This policy explains what personal data Champion Spirit collects, why we collect it, how we use and protect it, and the choices you have. It covers the Champion Spirit mobile application, our websites, and the services we provide at the Champion Spirit Country Club in Nassau.

1. Who we are

Champion Spirit operates the Champion Spirit Country Club and the Champion Spirit mobile application. For the purposes of data protection law, Champion Spirit is the controller of the personal data described in this policy.

2. The data we collect

Information you give us

• Identity and contact details: name, date of birth, email address, postal address, telephone number.
• Account details: username, password, language and communication preferences.
• Membership and booking details: membership type, day passes, reservations, attendance, services booked, and your preferences.
• Correspondence: messages you send to our team, enquiry forms, and support requests.

Information generated by your use of our services

• Transaction records: purchases, invoices, and payment status. We do not store your full card number.
• Device and technical data: device model, operating system, application version, language, time zone, and crash diagnostics.
• Usage data: features used, pages viewed, and session timestamps, used to operate and improve the application.

Information from connected sources

• Health and fitness data from devices and platforms you choose to connect, described in section 3.
• Assessment results recorded by our practitioners during a programme, where you have engaged one.

3. Health and fitness data

The application can display health and fitness data such as steps, heart rate, sleep, body weight and recorded workouts. This data reaches us only when you explicitly connect a device, a wearable, or a health platform, and it stops reaching us as soon as you disconnect that source.

Health and fitness data is sensitive. We apply the following rules without exception.

• We process it only with your explicit consent, and only to provide the service you asked for.
• We never sell it, rent it, or share it with data brokers.
• We never use it for advertising, and we never use it to build advertising profiles.
• Access inside Champion Spirit is restricted to the practitioners and staff who need it to deliver your programme.
• You can withdraw your consent at any time by disconnecting the source in the application or by writing to us.

4. Why we use your data

• To create and manage your account and your membership.
• To take and manage bookings, day passes, programmes and payments.
• To deliver the services you have requested, including assessments and personalised programmes.
• To display your connected health and fitness data back to you, and to allow our practitioners to adapt your programme.
• To communicate with you about your account, your bookings and operational matters.
• To keep our services secure, diagnose faults, and prevent fraud and abuse.
• To meet our legal, accounting and regulatory obligations.
• To send you marketing communications, where you have asked to receive them. You can unsubscribe at any time.

5. Our legal basis

Where data protection law requires a legal basis, we rely on the following. Performance of a contract, when we provide the services you have booked. Your consent, for health and fitness data and for marketing communications. Our legitimate interests, to secure, maintain and improve our services, provided your rights do not override those interests. Compliance with a legal obligation, for accounting and regulatory records.

6. Who we share data with

We do not sell personal data. We share it only with the service providers we need to run the business, and only to the extent required.

• Payment processing: our payment provider handles card details directly. Card numbers are never stored on our systems.
• Hosting and infrastructure: providers who host our websites, application and databases under contract.
• Communication tools: providers who deliver our transactional emails and messages.
• Professional advisers, auditors and insurers, where necessary.
• Public authorities, where we are legally required to disclose.

Every provider is bound by contract to process data only on our instructions and to protect it appropriately.

7. How long we keep it

We keep personal data only as long as necessary for the purpose it was collected for. Account and membership data is kept for the life of your account and then for the period required by law. Transaction and accounting records are kept for the statutory retention period. Health and fitness data is kept while your connection is active and is deleted when you disconnect the source or close your account, unless we are required to retain a record of a clinical assessment.

8. Your rights

Depending on where you live, you have some or all of the following rights.

• Access the personal data we hold about you.
• Correct data that is inaccurate or incomplete.
• Delete your data, subject to our legal retention obligations.
• Restrict or object to certain processing.
• Receive your data in a portable, machine readable format.
• Withdraw consent at any time, without affecting processing already carried out.
• Lodge a complaint with your local data protection authority.

To exercise any of these rights, write to contact@championspirit.com. We respond within thirty days.

9. Deleting your account and your data

You can request the deletion of your account and the personal data associated with it at any time, directly and without having to justify your request.

• In the application, open your profile, then account settings, then delete my account.
• Or send a deletion request to contact@championspirit.com from the email address linked to your account.

On deletion we remove your account, your profile, your preferences and your connected health and fitness data. We retain only what the law requires us to keep, such as invoices and accounting records, and that data is no longer used to profile you.

10. Security

Data is transmitted over encrypted connections and stored on access controlled systems. Access is granted on a need to know basis and reviewed. No system is perfectly secure, and we will inform you and the relevant authority without undue delay if a breach is likely to affect your rights.

11. International transfers

Champion Spirit operates from The Bahamas and serves members and guests internationally. Your data may therefore be processed outside your country of residence, including in the European Union and the United States. Where data leaves the European Economic Area, we rely on the safeguards recognised by applicable law, such as standard contractual clauses.

12. Children

The Champion Spirit application is intended for adults. Children may take part in club activities, including the junior academy, under the responsibility of a parent or legal guardian. Where we process a child's data for that purpose, we do so on the instruction and with the consent of the parent or guardian, who may exercise all the rights listed in section 8 on the child's behalf.

13. Changes to this policy

We update this policy when our practices change. The date at the top of the page always reflects the current version. When a change is significant, we inform you in the application or by email before it takes effect.

14. Contact us

For any question about this policy, about the data we hold, or to exercise your rights, contact us.